Workflows
Repetitive business process automation (BPA and modern AI-RPA)
An average SME's staff spend 30–45% of their time on 'robot work' nobody enjoys: copying data between systems, registering new staff and customers by hand, clicking through monthly fee requests, syncing stock and shuffling complaint letters. Classic RPA was rigid, breaking when a button moved two pixels. 2025–2026 agentic process automation understands context, decides in uncertain situations and drives even the oldest API-less software with human-like intelligence.
- 30–45% of staff time is robot work at an average SME
- Omnichannel stock sync deducts inventory on every other platform within 3 seconds of a sale
Recipes in this category
- 01
Zero-touch employee and client onboarding
Client: after signing, the AI creates the dedicated Google Drive folder, sets the billing profile in the invoicing tool, creates the project card in ClickUp/Asana and sends the personalised welcome pack with the onboarding form. Employee: the new joiner fills the digital data sheet; the AI generates the employment contract, notifies payroll, creates the Google/Microsoft account and Slack access with the right channels, and sends day-by-day training material.
Google Workspace · Slack · ClickUp · Billingo · n8n
- 02
Browser-based AI agents for legacy systems (modern AI-RPA)
Many Hungarian firms use an old ERP, invoicing tool, customs portal or closed supplier interface with no API at all. Vision-based browser robots (Playwright + Claude Vision / Stagehand) open the browser on their own, log in (two-factor handled), download the daily stock list or settlement, read the screen, find the buttons and type the data exactly like a human operator, only in seconds and overnight.
Stagehand · Browserbase · Playwright · Claude Vision
- 03
Monthly recurring billing and retainer invoices
Ends weekend invoicing panic for service firms, landlords, accountants and maintenance companies on monthly fixed or hourly flat fees. On the 25th the AI reviews active contracts, calculates the items (base fee + overages + contractual inflation tracking), calls the Billingo/Számlázz.hu API, issues the fee requests or final invoices, sends them to partners and sets up bank credit monitoring.
Billingo · Számlázz.hu · n8n
- 04
Omnichannel stock and price synchronisation
For firms selling in their own shop (WooCommerce, Shopify), on eMAG, Alza and in a physical store. A real-time stock guard deducts inventory on every other platform within 3 seconds of a sale anywhere; when a wholesale price changes it updates consumer prices per marketplace, accounting for each channel's commission structure, preventing stock-out reviews and marketplace penalties.
n8n · WooCommerce · Shopify · eMAG API
- 05
Quality and compliance audit robot (compliance guard)
Before a quote, technical plan, contract or authority filing leaves the office, the AI runs your checklist: every mandatory attachment present? GDPR and regulatory requirements met? No typos in numbers, missing bank accounts or unrealistic discounts? On a finding it hands the document back to the author with the exact spot marked and a fix suggestion.
Claude · n8n · Google Drive
- 06
Complaint and returns handling (smart dispute and RMA triage)
On a complaint the AI reads tone and severity, asks for missing evidence (photo of the faulty product, invoice number, video of the failure), and decides by rules: under 10,000 Ft it issues the credit note and offers an instant refund or replacement (customer satisfied in a minute, company saves 5,000 Ft of agent time); complex cases get full documentation prepared for the technical lead's decision.
Zendesk · Billingo · n8n
- 07
Self-healing workflow supervision and alerting
An API drops or a partner server stops answering; traditional systems stall silently and the damage surfaces days later. Self-healing logic retries with exponential backoff, switches to an alternative data source or resolves the data mismatch itself, and when a person is really needed sends a precise Telegram/Slack alert: 'XYZ partner's invoice import stalled because the invoice has no tax number.
Better Stack · Sentry · n8n · Telegram
Recommended stack
| Role | Tools | Why |
|---|---|---|
| Central workflow engine | n8n (self-hosted / cloud), Make | Hundreds of systems, complex branching, built-in AI agents |
| Browser-based AI-RPA | Stagehand, Browserbase, Playwright | Vision-based handling of legacy software and web forms without APIs |
| Decision logic and interpretation | Claude, GPT-4o class models | Context-dependent decisions, policy interpretation, correcting bad data |
| Marketplace and stock sync | n8n + WooCommerce / Shopify / eMAG API | Real-time multichannel stock and price updates |
| Monitoring and alerting | Better Stack, Sentry, Telegram webhook | Instant alerts on failure, self-healing flows |
Source: AI Automation Market Report and Practical Guide (2025–2026)
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